Privacy Policy

Last Modified: 20th January 2026, 00:51

1. Introduction

At The Fressingfield Swan (“we”, “us”, “our”), your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you use our website https://www.thefressingfieldswan.co.uk.

We comply with the UK GDPR and the Data Protection Act 2018.

2. What Information We Collect

We may collect and process the following personal data:

Contact form submissions

• Name
• Email address
• Phone number
• Message content

Prize draw / competition entries

• Name
• Email address
• Any other information needed to run the prize draw

Website usage data

• IP address (anonymised where possible)
• Pages visited
• Time spent on the site
• Device and browser information

This usage data is collected via Google Analytics.

3. How We Use Your Information

We use your data to:

• Respond to enquiries submitted via the contact form
• Administer prize draws, contact winners, and manage entries
• Analyse website traffic and improve our website
• Comply with legal obligations where required

We do not sell or rent your personal data to any third parties.

4. Lawful Basis for Processing

We process personal data under the following lawful bases:

• Consent – when you submit a prize draw form
• Legitimate interests – to respond to contact enquiries and operate the website
• Legal obligation – where required by law

You can withdraw consent at any time.

5. How Long We Keep Your Data

• Contact form submissions: kept only as long as necessary to respond
• Prize draw entries: retained until the competition ends and winners are contacted, then securely deleted
• Analytics data: retained according to Google Analytics’ default retention settings

6. Who We Share Your Data With

We may share limited data with:

• Google Analytics – to track website performance and usage statistics

We do not share your personal data with other third parties unless required by law.

7. Your Rights

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict processing
• Withdraw consent at any time

To exercise your rights, contact us at info@thefressingfieldswan.co.uk.

8. Data Security

We take appropriate technical and organisational measures to protect your personal data against loss, misuse, unauthorised access, or disclosure.

9. Contact Us

For any questions about this Privacy Policy, please contact:

The Fressingfield Swan
Email: info@thefressingfieldswan.co.uk